Run the floor.
Know the numbers.
FleetFloor runs your truck workshop from the floor to the invoice — mechanics capture real job cards on the workshop phone, the parts store books every item out of real stock, nothing gets invoiced before the right people have signed — and every fill, load and job card rolls up into a profit & loss you can read per truck.
Free trial with full access. No card needed to start.
Two apps. One system.
Same company, same data — every screen just respects who's logged in.
WorkshopApp
Mechanics, drivers and storemen work from a phone — job cards, parts, tyres, POD photos — or from plain WhatsApp with no app install at all.
FleetFloor Office
Supervisors, workshop managers, fleet controllers, diesel admins, admins, owners and GMs run the business from a browser — dispatch, approvals, imports, reports.
Nothing gets invoiced on a say-so
Every job card travels the same road. Each stage is a real login with a real signature — checked on the server, not just a button anyone can tap.
Mechanic captures
Job card on the workshop phone: rig, odometer, parts, photos, hours, signature.
Storeman verifies
Every part booked out of real stock. No stock, no sign-off — order it on an RTO.
Manager approves
Work checked and signed. Reject sends it back to the floor with reasons, not silence.
Admin invoices
Costs applied, PDF issued under your own letterhead, job locked for good.
The whole yard, one system
Real job cards, not forms
Internal fleet and third-party work, breakdown call-outs with travel legs, licence-disc and COF photos, multi-mechanic crews with hours per man.
A store that balances
Requests to order, backorders, stock takes with signed variance reports, FIFO costing — and admin-only adjustments when the count is wrong.
Tyre life, position by position
A 26-position rig grid, repair cards that work like job cards, scrap approvals, and measurements that follow the tyre — not the trailer it happens to be on.
Job cards in the chat
Mechanics can open, describe and close jobs from WhatsApp. Supervisors dispatch to a phone number. No app install needed on the floor.
Crews on the calendar, not a shift list
Build dated day, night, and long-distance rosters — truck and driver, one list per day — and every load or diesel fill that day joins straight back to who was driving.
Nine roles, one login each
Storeman, supervisor, workshop manager, fleet controller, diesel admin, admin — each sees only their own queue. Owners and general managers get a reports-only login with no operational access at all.
A photo at load. A photo at offload. A number you can trust.
Drivers confirm every trip over WhatsApp — no app install needed. Odometer and pump photos are read automatically, paired load to offload, and rolled straight into the fleet controller's numbers.
- Load and offload odometer photos, read automatically with a manual fallback when one won't OCR
- Local or long-haul confirmed by the driver in-chat, checked against how that truck's fleet group is set up
- Fleet groups classify trucks by how their diesel is measured — fill-to-fill for short-haul, calendar-day for long-distance
- Contracts hold the rate, the fixed km per load, and a round-trip toggle for the return leg
- Shift rosters put a named driver on a named truck for a date, before a single load happens
Who burns what, best to worst
Every fill and every load feeds the ranking. FleetFloor works out consumption per truck, per driver, and per truck-driver pair — and measures each contract's expected litres against what was actually burned.
- Consumption ranked per truck, driver, and combination
- Budget vs actual per contract, from fixed km per load
- Misread odometers flagged and kept out of your numbers
| # | Truck | km | L/100km |
|---|---|---|---|
| 1 | TR-208 | 12 480 | 38.4 |
| 2 | TR-114 | 11 020 | 41.1 |
| 3 | TR-131 | 9 640 | 43.7 |
| 4 | TR-102 | 10 310 | 49.2 |
Know what every truck actually makes
Six reports, worked out from the same raw captures every time you open them — nothing precomputed, nothing stale. Owners get the full system; general managers get this and nothing else.
| S. Nkosi | − 4.2% |
| T. Dlamini | − 0.6% |
| P. Mahlangu | + 7.1% |
Truck fuel ranking
Every truck ranked by consumption, best to worst.
Driver fuel consumption
Burn rate per driver, independent of which truck they drove.
Driver rating
Each driver scored against others who ran the same truck, averaged across every truck they've driven.
Truck P&L
Tonnage income less diesel cost, by day, week, or month.
Combination P&L
Income less diesel less workshop cost, per truck, month to date.
Contract P&L
The same view rolled up by contract, per day or per month.
Bring your history. Don't start from zero.
Already tracking tonnage and diesel in Excel? Import it. FleetFloor reconciles every row against what's already come in over WhatsApp, so nothing gets counted twice.
- Tonnage matched against existing loads by slip number
- Diesel readings matched by truck and day
- Built for the sheets your customers already send — including multi-route weighbridge exports
- One import, one date — no re-typing what your drivers already sent in on WhatsApp